When to Submit a Recital Request

  1. Requests to schedule Recitals and Dress Rehearsals must be submitted at least 3 weeks in advance
    1. First day to submit requests for Fall 2025 recitals is Wednesday, September 3rd (09/03/2025)
    2. Last day to submit requests for Fall 2025 recitals is Wednesday, November 12th (11/12/2025)
      1. Last day to hold a Fall 2025 recital is Thursday, December 4th (12/4/2025)
    3. First day to submit requests for Spring 2026 recitals is Monday, December 8th (12/08/2025)  
    4. Last day to submit requests for Spring 2026 recitals is Friday, April 10th (04/10/2026)
      1. Last day to hold a Spring 2026 recital is Sunday, May 3rd (05/03/2026)
  2.  Exceptions may be made only for DMA candidates scheduling their Final/90 Day Recital

Recital Venues

  1. DMA lectures, percussion, and large-scale instrumental recitals are held in JPH
    1. If you need audience chairs set-up prior to your performance, please include this information in your recital request form.
  2. Piano, vocal, and small-scale instrumental recitals are held in Ward Recital Hall

Ward Recital Hall Availability

  1. Dress Rehearsals may be scheduled from: 10:00am-5:00pm on Mon/ Tues/ Fri, and 10:00am-12:45pm on Thurs.
    1. A maximum of 90min. will be given as Dress Rehearsal time in the Recital Hall. 
    2. This time must be scheduled with Cameron Luther (luther@cua.edu) at least two weeks in advance, and availability cannot be guaranteed.
  2. Recitals can be scheduled any day of the week, with the exception of university-observed holidays, reading days, and days off designated by the president’s office. 
  3. The following programs have designated time slots during which to schedule their recitals:
    1. DMA Orchestral Instruments: Wednesdays 1:45 PM, 3:15 PM (max 75 minutes)
    2. DMA Piano: Thursdays 6 PM, 8 PM (max 90 minutes)
    3. Musical Theatre recital slots are pre-assigned by the Head of Musical Theatre. For Music Theatre Recitals a separate list of Guidelines exists here.

JPH Availability

  1. Due to JPH being used as a classroom during the day time, it has a slightly stricter calendar for dress rehearsals than Ward Recital Hall. Please work directly with Cameron Luther (luther@cua.edu) to schedule dress rehearsals in JPH.

How to Schedule a Recital

  1. NEW, PLEASE READ: All recitalists are responsible for staffing their own recitals. This includes turning on lights, opening doors, and setting up/breaking down their equipment. Upon confirming your recital date, Cameron will provide you with instructions on how to access the recital hall and/or JPH.
  2. Recitals can only be scheduled via the Recital Request Form below. No recitals will be scheduled via email, phone call, or office hours.
  3. Recitals will be scheduled on a first-come, first-served basis.
  4. All recital requests must be pre-approved by your instructor before submitting a request.
  5. All students must be registered for a recital course before submitting a formal request for a degree recital.
  6. Failure to request a date 3 weeks in advance may result in not securing a date.
  7. A follow-up email to a Recital Request Form submission will be sent within 3 – 5 business days. 
  8. Recitalists are responsible for arranging their own accompaniment and guest artists.

Cancellations/Rescheduling of Recitals

  1. All recital cancellation & reschedule requests must be made to luther@cua.edu, with your instructor included on the correspondence. Requests made without your instructor’s approval will not be considered.
  2. There is no guarantee that a recital can be rescheduled in the same semester. The guidelines for rescheduling a recital are subject to the same timeline restrictions as scheduling any recital.
  3. If the university shuts down due to inclement weather/other conditions all recitals and scheduled rehearsals are canceled. The Production Office will work with you to reschedule your recital as soon as possible as availability allows. Please note that all recitals and rehearsals remain as scheduled unless an official decision to close has been declared by the university.

Programs- NEW, PLEASE READ

  1. Recitalists are now responsible for creating their own programs. A template can be found here. Please make a copy of the template to your own google drive instead of requesting editing access. All students have access to free printing in Leahy.
  2. Programs for faculty and departmental events, such as orchestra concerts, theatre productions, LAMC, WIPS, wind ensemble, etc, are handled by Cameron Luther. Please send all program information for these events to luther@cua.edu a minimum of two weeks prior to the event.

Venue Access

  1. On the day of your dress rehearsal, please arrive no more than 10 minutes before your scheduled slot. All Rome School students have access to the exterior door of Ward Hall via the tap on their Cardinal Cards, and may let themselves in for their dress rehearsals. If you have any issues using your Cardinal Card to access the recital hall during business hours, please see Amy Keenan in the front office. If you are accessing the hall after business hours, or Amy is not in her office please contact DPS at 202-319-5111.
  2. On the day of your recital, you may enter your performance venue 30 minutes prior to your recital slot. Please do not access the recital hall any earlier than this to avoid disrupting any events taking place before yours.
  3. To access the recital hall after hours, you may use your Cardinal Card on the front door. If your Cardinal Card is not working, there is a lock box next to the front door of the general Ward building containing a key to the recital hall. Cameron will provide you with the code upon scheduling your recital. 
  4. Each recital has a 15-minute load out period. Following rehearsals and recitals, we ask that you clean up and exit the hall quickly so any events taking place after yours may begin their reservation on time. 

Recital Etiquette & Procedures

  1. There are NO custom light looks for recitals. There is a standard show look that is used for all recitals in Ward. No exceptions. Light looks are controlled by the wall box located backstage right in Ward Hall or from the booth and should be controlled by the recitalist.
  2. Any custom light looks must be completed by the recitalist (or someone the recitalist has coordinated with directly) and must be cleared with Production Management beforehand. Inexperienced or unauthorized personnel should not attempt to operate the light board. 
  3. Recitalists are expected to move their own equipment, instruments, chairs, and stands. 
  4. If you need the Steinway unlocked for your recital, please provide this information upon submitting your recital request. 

Submit Request

Please submit your request here