1. When to Schedule a Recital

    1. Recitals and Dress Rehearsals must be scheduled at least 4 weeks in advance. 
      1. First day to begin scheduling for Fall 2019 semester will be 8/19/2019.
      2. Last day to schedule for Fall 2019 semester will be 11/8/2019.
      3. First day to schedule for Spring 2020 will be 11/11/2019. 
      4. Last day to schedule for Spring 2020 will be 4/3/2020.
    2. Exceptions may be made only for DMA candidates scheduling their Final/90 Day Recital for Fall 2019 semester.
  2. Ward Recital Hall Availability

    1. Recitals can be scheduled any day of the week in Ward Recital Hall between the first and last day of classes, with the exception of the first two weeks of the fall semester, university-observed holidays, reading days, and days off designated by the president’s office.

    Standard Availability for Ward Recital Hall:

    DMA: Orchestral Instruments: Wednesdays 1:45 PM, 3:15 PM (max 75 minutes)

    DMA: Piano: Thursdays 6 PM, 8 PM (max 90 minutes)

    DMA: Vocal Performance: Fridays 6 PM (max 90 minutes)

    BM/MM/AD/Non-Degree Ward Recital Hall Availability:

    Mon. 6p / Tues. 5p, 7p / Wed. 6p, 8p / Thurs. 3:30p / Fri. 3:30p

    Sat. 1p, 3p, 5p, 7p / Sun. 1p, 3p, 5p

    Note: Musical Theatre Junior/Senior recital slots are pre-assigned by Head of Musical Theatre.

  3. How to schedule a Recital

    1. Recitals can only be scheduled via the Recital Schedule Form.  No recitals will be scheduled via e-mail, phone call, or office hours.
    2. Please note that all scheduled recitals will be posted on a recital calendar and made visible to the public.  If you wish to keep your recital private, please inform the Production Office and Recital Coordinator, immediately.
    3. Recitals will be scheduled on a first-come, first-served basis.
    4. Look at this calendar for available slots.
    5. All recital requests must be pre-approved by your instructor before submitting a formal request.
    6. All students must be registered for a recital course before submitting a formal request for a degree recital.
    7. Failure to secure a date 4 weeks in advance may result in not securing a date.
    8. A follow-up email to a formal request for a recital will be sent within 2 – 3 business days.  Once the recital is confirmed, it may not be cancelled or rescheduled without incurring a cancellation fee.

  4. Cancellation/Reschedule of Recital

    1. A formal request to cancel must be submitted via Recital Cancellation Request Form to the Production Office (music-recitals@cua.edu) at least three weeks prior to the scheduled recital.  The Recital Cancellation Request Form can be picked up in the main office.  Upon return, the form must have the physical signature of your instructor. A request without your instructor’s signature will not be considered cancelled.
    2. Any recital cancellation request that falls within three weeks of the recital will incur a fee of $50.
    3. There is no guarantee that a cancelled recital can be rescheduled in the same semester.  The guidelines for rescheduling a recital are subject to the same timeline restrictions as scheduling any recital.
    4. Failure to show-up for a recital that has not been cancelled, or for a scheduled rehearsal, will incur a fee of $50.
    5. If a recital or dress rehearsal must be cancelled due to injury or illness, fees will be waived with a signed doctor’s note presented to the Production Manager.  You are responsible for notifying the Production Office of any cancellation due to injury or illness at least four hours before the recital or rehearsal is scheduled. A fee of $50 will be applied if the cancellation is within four hours of the scheduled recital or rehearsal.
    6. If the university shuts down due to inclement weather/other conditions all recitals and scheduled rehearsals are cancelled. The Production Office will work with you to reschedule your recital as soon as possible as availability allows.  Please note that all recitals and rehearsals remain as scheduled unless an official decision to close has been declared by the university.

  5. Programs, Dress Rehearsals and Equipment usage.

    1. Programs
      1. All questions regarding programs, dress rehearsals, and equipment use, should be directed to music-recitals@cua.edu.
      2. Programs must be submitted to music-recitals@cua.edu no later than three weeks before the scheduled recital. Failure to do so may result in the absence of a program at the recital and rush fees. Your program information must be approved by your instructor prior to submission to the Production Office.
      3. Your program information should be submitted in full, in a Microsoft Word, or google doc format.  No PDFs or text in a body of an e-mail will be accepted.
      4. Please use the style notes at the end of this document for guidance on preparing a recital program.
      5. A draft of your program will be sent back for proofreading and approval by student and instructor.  Production Office is not responsible for an incorrect program that has been approved.
      6. 35 copies of each program will be supplied by the Production Office.  Translations and other information must be supplied by the student.
      7. Programs are printed 2 -3 days before a recital and may not be able to be re-printed closer to a recital date.
    2.  Dress Rehearsals
      1. A maximum of 1.5 hours will be given as Dress Rehearsal time in the Recital Hall.  This time must be scheduled with music-recitals@cua.edu at least three weeks in advance.  Dress Rehearsal slots are available in 1.5 hours slots at the following schedule:

     Standard Rehearsal Schedule for Ward Recital Hall:

    Monday/ Wednesday : 9:30am - 11:00am, 11:15am - 12:45pm
    Tuesday/ Friday: 9:30am - 11:00am, 11:15am - 12:45pm, 1:00pm - 2:30pm

    1. Equipment Usage
      1. Ward Recital Hall is equipped with two concert grand pianos (certain restrictions apply to non-piano majors), 6 music stands, and 6 performance chairs.
      2. If any additional technical equipment is required (specifically for Lecture Recitals) you must make the Production Office aware at the time of scheduling.  Equipment is shared throughout all aspects of the Rome School and needs to be scheduled in advance.
      3. Additional chairs and music stands should be requested at the time of scheduling. 
      4. Any additional instruments or equipment required for the recital are to be brought by the student and removed immediately following the end of the recital.  Any equipment, belongings, or trash left in the hall will be discarded immediately and the student may incur a fee of $50. If any property of the Rome School or university is left in the hall following a recital, the student may incur additional fees to be determined by the Production Manager and other staff.
      5. Equipment storage from the time of dress rehearsal to recital is subject to the availability of the Hall and may not be guaranteed.
      6. For Music Theatre Recitals a separate list of Guidelines exists here

  6. Access to Ward Recital Hall and Receptions

    1. On the day of your rehearsal, please arrive no more than 10 minutes before your scheduled slot.  A staff member from the Production Office will unlock the hall for you and assist with setup.
    2. On the day of your recital, you will have one student stage manager who will arrive one hour before your recital to open the hall and assist in setup.  The stage manager will set out your programs and communicate with you on opening the doors to the public.
    3. Following rehearsal and recitals, we ask that you exit the hall quickly so that the stage manager can restore and shut down the space.
    4. The Production Office is not responsible for scheduling or supplying materials for post-recital events.  The upper and lower lobby’s of Ward are public spaces that cannot be reserved, but you are welcome to have a reception in these spaces.  You can request tables and tablecloths from the University Facilities offices using the following link. https://facilities.catholic.edu/fmo/requests.html  Please note that all events requests must be submitted three weeks in advance. Do not request tables from the main office in Ward Hall.
    5. Tables from classrooms or Production storage are not permitted to be used as reception tables.  Students may incur a fee of $50 for the improper use of classroom and Production materials.

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